The University of Oregon is offering Office 365 as a new service. This is a benefit of the campus-wide licensing of Microsoft Office products.
Who is eligible?
UO Students, Faculty, and Staff (any person with an active Duck ID, departmental or service accounts are not included)
What is currently part of this new service?
Office 365 offers Online as well as a downloadable versions or the following products:
- OneDrive for Business “cloud” storage (1 TB)
There are additional offerings specific to different devices and operating systems. Please see Information Services table of “apps” to see which apps are currently available for your device(s) through Office 365?
How do I get Started?
Simply go to http://office.uoregon.edu to initiate your account. You will need to login with your full “@uoregon.edu” email address and your Duck ID password.
For more details on getting started, please review COEIT recommendations for Office 365.
What is OneDrive for Business?
OneDrive for Business is a cloud based storage where you can store, sync, and share your work files. As part of Office 365, OneDrive lets you update and share your files. You can also collaboratively work on Office documents with others at the same time. With online editing and file syncing, Office 365 with OneDrive offers features that are very similar to using Google Docs with Google Drive.
What data can I store in OneDrive?
OneDrive is approved for storing most any file you create as a student or employee of the university. It is suitable for storing FERPA and HIPAA data. FERPA data are covered by the contract with Microsoft. HIPAA data are explicitly covered by Microsoft’s Business Associate Agreement, which includes provisions for storing all data within the United States.
What data cannot be stored in OneDrive?
Do not store any credit card or debit card data, or data that relates to credit card transactions, in OneDrive. (This type of data is often referred to as PCI data.)
If I store my data in Microsoft OneDrive, what can Microsoft do with it?
The university’s Business Associate Agreement prevents Microsoft from mining that data or using information stored in OneDrive for advertising purposes.
Are there any limits to the storage in OneDrive?
The total amount of storage available to you in OneDrive is unlimited. However, there are two limitations that affect what you can upload to OneDrive:
- File size limit: 2 GB
- Number of files (sync limit): 20,000
- You can store more than 20,000 files in OneDrive online, but you can only sync up to 20,000 files to OneDrive on your local devices.
Is there any backup for the files I save in OneDrive?
UO Information Services is not providing any kind of backup service for your OneDrive storage. We highly recommend that you consider keeping a backup copy of your data in a different location, outside of OneDrive. Options for maintaining copies would be the COE file server (COEshare) or your local computer.