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Adding Shared Calendars to Outlook

The following describes the steps needed to add one or more shared calendars to Microsoft Outlook.

Adding a Shared Exchange Calendar

Windows

1) In Outlook, click the Calendar icon at the bottom left area of your screen to activate the calendar mode.

2) Click the Open Calendar button, then choose the Open Shared Calendar option.

3) Type the name of an existing shared calendar in the search field of the window. Otherwise, click the Name… button for more search options.

4) A list of calendars by that name should appear in a list.

Click the calendar you would like to add, then click the OK button to add the shared calendar to your Outlook shared calendar list.

5) Repeat steps 2 through 4, until you have added all calendars you need.

 

Mac OS X

1) In Outlook click Calendar at the bottom area of your screen to activate the calendar mode.

2) Click the Open Shared Calendar button.

3) You need to know the published name of the shared calendar you want to add. Type a valid calendar name in the search field at the top of the window, and it should appear in the list. Click the name of the calendar, then click the Open button to add ti to your Shared Calendars list.

 

Adding an Exchange Room Calendar

Rooms with schedules managed by the College of Education appear as available shared calendars in Microsoft Exchange. The steps below describe how to add room calendars to your Shared Calendars list.

Windows

1) In Outlook, click the Calendar icon at the bottom left area of your screen to activate the calendar mode.

2) Click the Open Calendar button, then choose the Open Shared Calendar option.

3) Type a building name such as HEDCO, Lokey, or CSB in the search field. A list of available rooms by that name should appear in a list.

4) Click the room you would like to add, then click the Find button. That room should now be added to your Outlook shared calendar list.

5) Repeat steps 2 through 4, until you have added all rooms you need to schedule.

Mac OS X

1) In Outlook click Calendar at the bottom area of your screen to activate the calendar mode.

2) Click the Open Shared Calendar button.

3) Type a building name such as HEDCO, Lokey, or CSB in the search field at the top of the window. Otherwise, click the Name… button for more search options. A list of available rooms by that name should appear in a list.

4) Click the room you would like to add, then click the OK button. That room should now be added to your Outlook shared calendar list.

5) Repeat steps 2 through 4, until you have added all rooms you need to schedule.